Agenda item
Property Update.
Consider report form the Property Officer and Estates Officer.
Minutes:
PUBLIC BUSINESS
NETHERLANDS NATIONAL CIRCUS
10. The Estates Officer, Mr Morrison, advised that he had received a request from the Netherlands National Circus for permission to use the Common Haugh from 22 to 24 June 2015.
DECISION
AGREED to the request to grant permission for use of the Common Haugh from 22 to 24 June, provided that the Circus was restricted to the grassed area and any damage made good.
MAINTENANCE OF COMMON HAUGH
11. Members requested that Mr Richardson, Asset Manage, be asked to provide an update on the longer term maintenance of the Common Haugh for the next meeting of the Sub-Committee.
DECISION
AGREED to request that the Asset Manager report on the maintenance of the Common Haugh for the May meeting of the Sub-Committee.
WOODLOT
12. The Estates Manager advised that the prospectus had been agreed for management of the woodlot. The next stage in the process would be to advertise for interested tenants. Any potential tenant would be interviewed to discuss proposals.
DECISION
AGREED to request that the Estates Manager proceed to the next stage of the process and advertise for interested tenants for the Woodlot. Any potential tenant(s) would be interviewed to discuss their proposals.
HAWICK COMMON GOOD INVENTORY
13. With reference to paragraph 6 of the Minute of the Meeting of the 18 November 2014, Mrs Mirley advised that Mr Brown, Cultural Services Manager, had met with Councillors on 8 December 2014 to discuss Hawick’s inventory. Mrs Mirley advised that to compile the register was resource intensive. Members requested that consideration be given to appointing staff to the carry out the inventory; payment of the staff could be from Common Good funds. Mrs Mirley advised that she would liaise with Mr Brown and report back to the next meeting of the Sub-Committee.
DECISON
AGREED to request that the Corporate Finance Manager, report on Hawick Common Good Fund’s moveable assets at the next meeting of the Sub-Committee.
URGENT BUSINESS
14. Under Section 50B(4)(b) of the Local Government (Scotland) Act 1973, the Chairman was of the opinion that the item dealt with in the following paragraphs should be considered at the meeting as a matter of urgency, in view of the need to keep Members informed/make an early decision.
ANCIENT ORDER OF MOSSTROOPERS
15. There had been circulated copies of a letter from Mr Telfer, the Honorary Secretary of the Ancient Order of Mosstroopers, requesting permission to hold their annual Junior Gymkhana on Hawick Moor, on the area beyond the paddock on Sunday, 31 May 2015. Permission was also requested to hold their annual Race Meeting on Saturday, 20 June 2015 on Hawick Moor. Members were advised that Hawick Vertish Hill Sports day would also be held on 20 June 2015; the Clerk would inform the Honorary Secretary as they might not be aware and advise the Sub-Committee of the date in due course.
DECISION
AGREED to grant permission to the Ancient Order of Mosstroopers in accordance with the usual terms for Saturday, 31 May 2015 and one other Saturday in June, the date to be advised.
The meeting concluded at 6.05 pm.