Scottish Borders Council

Agenda item

Scheme of Administration and Appointments to Committees

Consider:-

 

(a)      Report by Service Director Customer & Communities on amendments to Scheme to take account of changes to Executive portfolios and Pension Scheme accounts review.  (Copy attached.); and

 

(b)      Appointments to Committees and other positions:

 

(i)      a member of the Administration, not on the Executive Committee, to the Audit & Scrutiny Committee to replace Councillor Scott Hamilton;

(ii)      a member of the Administration on the Audit & Scrutiny Committee to replace Councillor Scott Hamilton as Vice-Chair;

(iii)     a member of the Opposition to the Audit & Scrutiny Committee to replace Councillor Chapman;

(iv)    a member of the Opposition to the Sustainable Development Committee to replace Councillor Robson;

(v)     a member on the Planning & Building Standards Committee and Local Review Body to replace Councillor Miers;

(vi)    a member on the Scottish Borders Living Wage Working Group to replace Councillor Robson; and

(vii)    to replace Councillor Aitchison with Councillor Tatler as one of the Administration members of the Community Planning Strategic Board.

 

Minutes:

13.1  With reference to paragraph 17 of the Minute of 27 August 2020, there had been circulated copies of a report by the Service Director Customer and Communities proposing minor amendments to the Scheme of Administration.  The report explained that at its meeting on 27 August 2020, Council had approved a change to the titles and roles of the Executive portfolios.  This necessitated some changes to the Scheme of Administration in terms of portfolio names and also membership of various committees.  These changes were highlighted in red in the Scheme of Administration attached as the Appendix to the report.  As the Convener now had responsibility for HR, it was proposed to amend the membership of some committees.  The report also explained that on the recommendation of the external auditors, it was proposed that the function currently delegated to the Audit & Scrutiny Committee to review the Pension Fund’s audited Statement of Accounts and the Annual Report from the External Auditor to Members and the Controller of Audit, prior to submission to Council, was amended to note the Accounts.  Further, a new function was then proposed to be added to the Pension Fund Committee to review the Accounts prior to submission to Council.  Agreement was also sought to remove SBCares from the monitoring function of the Major Contract Governance Group to reflect the decision of Council in September 2019 to terminate SBCares LLP and reintegrate its services back into the Council.

 

         DECISION

         AGREED:-

 

(a)     to note the amendments to the Scheme of Administration due to the changes in Executive Portfolio names/roles;

 

(b)     that the Convener, as the Member now with responsibility for HR, replaced the previous Executive Member for Transformation & HR on the Joint Consultative Group: Staff, the Appointment Committee; and the Staffing Appeals Committee;

 

(c)     to amend the function currently referred to the Audit & Scrutiny Committee to “Note the Pension Fund’s audited Statement of Accounts and the Annual Report from the External Auditor to members and the Controller of Audit, prior to submission to Council”;

 

(d)     to add the following function to the Pension Fund Committee to “Review the Pension Fund’s audited Statement of Accounts and the Annual Report from the External Auditor to members and the Controller of Audit, prior to submission to Council; and,

 

(a)       to remove SBCares from the monitoring functions of the Major Contracts Governance Group to reflect the decision of Council on 26 September 2019 to terminate SBCares LLP and reintegrate its services back into the Council.

13.2   The following appointments were considered and nominations made with unanimous approval:-

 

(i)         a member of the Administration, not on the Executive Committee, to the Audit & Scrutiny Committee to replace Councillor Scott Hamilton -

Councillor Haslam, seconded by Councillor Fullarton, moved that Councillor Greenwell be appointed;

(ii)        a member of the Administration on the Audit & Scrutiny Committee to replace Councillor Scott Hamilton as Vice-Chair –

Councillor Haslam, seconded by Councillor Weatherston, moved that Councillor Richards be appointed;

(iii)     a member of the Opposition to the Audit & Scrutiny Committee to replace Councillor Chapman -

                   Councillor H. Scott, seconded by Councillor Chapman, moved that Councillor Robson be appointed:

(iv)      a member of the Opposition to the Sustainable Development Committee to replace Councillor Robson –

Councillor Robson, seconded by Councillor S. Scott, moved that Councillor Chapman be appointed;

(v)       a member on the Planning & Building Standards Committee and Local Review Body to replace Councillor Miers –

Councillor Bell, seconded by Councillor Fullarton, moved that Councillor Moffat be  appointed;

(vi)      a member on the Scottish Borders Living Wage Working Group to replace Councillor Robson –

Councillor Robson, seconded by Councillor Tatler, moved approval of Councillor Chapman; and

(vii)     the replacement of Councillor Aitchison with Councillor Tatler as one of the Administration members of the Community Planning Strategic Board.

 

DECISION

AGREED to approve the appointments as detailed above.

 

MEMBER

Councillors McAteer and H. Scott left the meeting.

 

Supporting documents:

 

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