Agenda and minutes
Venue: via Microsoft Teams
Contact: William Mohieddeen Tel: 01835 826504; Email: william.mohieddeen@scotborders.gov.uk
Link: Live stream link
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Minute of the Meeting of the Major Contracts Governance Group held on 14 September 2021 to be noted. (Copy attached.) Minutes: There had been circulated copies of the Minute of the Meeting held on 14 September 2021.
DECISION APPROVED the Minute for Signature by the Chairman
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CGI Contract Performance PDF 183 KB Consider report by Director Finance and Corporate Governance. (Copy attached.) Additional documents: Minutes: 1.1
The Chair welcomed Alan Dickie, Kevin Hislop, Grant Newman, Jonathan Scully, and Craig
O’Sullivan from CGI to the meeting. There had been circulated copies of a report that
outlined key information of the third quarter performance of the
CGI contract. This included information
on contract governance, information on the transformation programme
that was being delivered by CGI and key service delivery
performance information. The contract
between CGI and Scottish Borders Council was signed in 2016 and was
subsequently amended and extended in 2020 which included a
programme of IT transformation work. 1.2
With regards to Governance, meetings of the
Executive Review Board and the Supplier Management Board did not
occur during the third quarter period due to pressures of
work. It was assured that these
meetings would be rescheduled for quarter 4. Transformation projects had been ‘RAG’
assessed with three Transformation Projects being identified as
‘red’; these projects were Bulk Print, Lync Telephony
Upgrade and End User Device for curricular settings. Due to global shortages of available equipment,
the project to refresh IT equipment in the Council Chamber and
Committee Rooms had been placed at ‘amber’. With regards to the project to increase bandwidth
in the Council’s wide area network, five schools were noted
as complete and the four remaining schools were noted as
progressing. 100% of priority 1, 2 and
3 applications of the 77 key applications that CGI managed on
behalf of the Council had met their performance targets during
September. With regards to Risks and
Escalations, two risks identified as ‘amber’ which were
carried forward from previous periods associated with Windows 2008
server support being withdrawn and the end of support for a number
of end-of-life Windows 7 devices still operated by the Council had
risk remediation plans identified. CGI
employed 68 staff at the end of September 2021 and planning was
underway for the recruitment of the 2022 graduate recruitment
process following the successful employment of nine Borders
Graduates in 2021. 1.3
Office 365 and Bulk Print projects may be merged
into a subsequent document centre project as a number of synergies
had been identified. Corporate SIP
Implementation Project had been moved to a ‘red’
status. Members discussed that the
project had proven to be problematic and had been dependent on BT
undertaking infrastructure work. Nick
Byers, IT Manager, had been in regular contact with BT whom had on
a number of occasions moved back the deadline. Members enquired whether the status of the project
could be escalated at a higher level and stated that obtaining a
full understanding of costs once estimates and a date for project
completion is received would be a worthwhile
undertaking. Members insisted on a
high-level discussion with BT/Openreach
with the option of inviting key people to the Group if
possible. Members enquired why the
MacBook’s; Corporate Comms &
Planning project was ‘on hold’ at the request of
Scottish Borders Council. The Director
Finance and Corporate Governance advised he would follow-up to
ascertain why. 1.4 CGI confirmed that Service ... view the full minutes text for item 2. |
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Items Likely To Be Taken In Private Before proceeding with the private business, the following motion should be approved:-
“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 6 of Part 1 of Schedule 7A to the aforementioned Act.” Minutes: DECISION AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to this Minute on the grounds that it involved the likely disclosure of exempt information as defined in Paragraphs 6 and 8of Part I of Schedule 7A to the Act. |
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Minute Private section of the Minute of the Meeting of the Major Contracts Governance Group held on 14 September 2021 to be noted. (Copy attached.) Minutes: Members considered the Private Section of the Minute of the Meeting held on 14 September 2021. |
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CGI Major Contract Review Consider report by Director Finance and Corporate Governance. (Copy attached.) Minutes: Members considered the Report by Director Finance and Corporate Governance. |
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SBc Contract Trading Operation Update to 30 September 2021 Consider Report by Chief Officer Roads. (Copy attached.) Minutes: Members considered the Report by Chief Officer Roads.
MEMBER Councillor Haslam left the meeting during consideration of the above item.
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