Scottish Borders Council

Agenda and draft minutes

Venue: Via Microsoft Teams

Contact: Declan Hall Tel: 01835 826556  Email:  Declan.Hall@scotborders.gov.uk

Link: Teams Live Event

Items
No. Item

1.

Minute pdf icon PDF 13 KB

Minute of the Meeting of the Major Contracts Governance Group held on 6 June 2021 to be noted.  (Copy attached.)

Minutes:

There had been circulated copies of the Minute of the meeting of the Major Contracts Governance Group of 6 June 2021.

 

DECISION

NOTED the Minute of the Major Contracts Governance Group of 6 June 2021. 

2.

Change in Scheme of Administration pdf icon PDF 119 KB

Amended remit of Major Contracts Governance Group. (Copy attached).

Minutes:

Copies of an extract from the Scheme of Administration, giving amended details for the Major Contracts Governance Group, had been circulated.  The Executive Director Finance & Regulatory Services explained that following a motion by Councillor Thornton-Nicol which had been agreed by Council there had been a change to the Scheme of Administration with regard to the remit of the Major Contracts Governance Group. The Group would scrutinise SBC Contracts and CGI, with the performance of Live Borders now being reviewed by the Executive Committee.

 

DECISION

NOTED the change to the Scheme of Administration for the Major Contracts overnance Group.

3.

Public/Private Reports

Discussion on Business Presented to Group from Next Meeting.

Minutes:

With reference to paragraph 3.2 of the Private Minute of the meeting of 1 June, the Chairman advised that there were proposed changes to the way in which business would be considered by the Group. Most of the business had previously been taken in private due to commercial confidentiality, but moving forward it was hoped to have more discussion in public.  The Executive Director Finance & Regulatory Services explained the situation and the impact of the changes.  Under the Local Government (Scotland) Act 1973 the Group was obligated to keep commercially sensitive information private.  Using the proposed approach, genuine commercially sentitive information would be discussed in private, but, where possible, it would be separated from aspects that could be discussed in public.  Where necessary, multiple reports (one public, one private) could be produced, or commercially sensitive information could be included as a private appendix to a public report.  Members discussed the changes and unanimously agreed to the new approach.

 

DECISION

AGREED to conduct as much Major Contracts Governance Group business in public as practicable.

 

4.

Items Likely To Be Taken In Private

Before proceeding with the private business, the following motion should be approved:-

                   

“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 6 of Part 1 of Schedule 7A to the aforementioned Act.”

Minutes:

private Business

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business contained in the following items on the grounds that they involved the likely disclosure of exempt information as defined in paragraphs 6 and 8 of part 1 of Schedule 7A to the Act.

 

 

SUMMARY OF PRIVATE BUSINESS

 

 

5.

Minute

Private section of the Minute of the Meeting of the Major Contracts Governance Group held on 6 June 2021 to be noted. (Copy attached.) 

Minutes:

Members approved the Private Section of the Minute of the Major Contracts Governance Group of 6 June 2021.

 

6.

SBc Contracts Trading Operation Update

Consider report by Chief Officer Roads. (Copy attached.)

Minutes:

Members considered a report on the trading and financial position of SBc Contracts for the period to 30 June 2021.

 

7.

CGI Update

Consider CGI Briefing. (Report to follow.)

Minutes:

Members considered the CGI Performance Review.

 

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