Agenda and draft minutes

Minute of Meeting held on 26 January 2024 to be approved and signed by the Chairman.  (Copy attached.)

1.0     MINUTE

          There had been circulated copies of the Minute of the Meeting held on 15 December 2023. 

DECISION

APPROVED the minute for signature by the Convener.

(Copy attached.)

2.0      LICENSES ISSUED UNDER DELEGATED POWERS

For Members’ information there had been circulated copies of lists of licences dealt with under delegated powers for the period 5 December 2023 – 15 January 2024.

DECISION

NOTED.

Consider an application for Short Term Let Licence received from J. Clamp and S. Johnston, 1C Havelock Place, Hawick, TD9 7BE.

Representations / objections received:                     
Consultees - none.

Other – eight objections (one letter)

(copies of application summary and objections attached.)

3.0         APPLICATION FOR GRANT OF SHORT TERM LET LICENCE

3.1       There had been circulated copies of an application in respect of a Short Term Let under the Civic Government (Scotland) Act 1982 – (Licensing of Short-term Lets) Order 2022.  James Clamp and Shirley Johnston, 1C Havelock Place, Hawick TD9 7BE owned a two-bedroom flat and had applied for a Secondary Letting Licence.

3.2       Mr Wynne, Licensing Standards and Enforcement Officers explained that Police Scotland, Fire and Rescue Service Scotland, Environmental Health, Planning, Building Standards, Housing Strategy Team and the Anti-Social Behaviour unit had been consulted in terms of the application for a secondary letting licence, none of whom had made any representations but eight objections had been received from neighbours.

3.3       The Applicants were not present at the meeting but were represented by Emma Baldwyn, MJC Property who would be managing the property on the Applicant’s behalf.  Ms Baldwyn explained that her company were letting agents and been retained by the Applicants to manage the said property in November 2023 and was therefore unable to address any issues with Tenants prior to her involvement.  The Applicants intended to rent the property as a holiday accommodation, and it would therefore be occupied on a short-term basis.   

3.4       Mr and Mrs Elliot, objectors and resident at 3b Havelock Place, Hawick were present at the meeting.  Mr Elliott explained that the residents in the immediate neighbourhood (at 1A, 1B, 3A and 3B Havelock Place and at all properties within 7 Havelock Street) without exception were either homeowners or long-term tenants and the proposal to accommodate short term tenants was not compatible with existing tenant arrangements.  Previous experience of the property at 1C Havelock Place being rented out by the applicant to short term tenants had been to serve a commercial purpose i.e., providing workers with a base in preference to a stable home environment for a family.  This had resulted in noise disruption, inconsiderate behaviour, police visits, inadequate disposal of rubbish and general mess being a regular occurrence.  Mr Elliot went onto to explain that all the tenants shared access to the cellar as it contained neighbourhood utilities and access was essential, the cellar however had been used by the tenants at 1C Havelock Place to discard substantial amounts of unwanted household items, creating a serious fire hazard.  The other objectors had been unable to attend the meeting due to other commitments.

3.5       Mr Elliot went onto advise that the block accommodating properties at 1 and 3 Havelock Place had shared facilities (stairwell, drying green, waste disposal storage area etc) and the top floor accommodation at 1C Havelock Place was simply not suitable for short term occupants especially when neighbouring residents had a vested interest in maintaining their premises/surroundings.  The Applicant had a shared responsibility to maintain property features, which affected the other homeowners at 1 and 3 Havelock Place.  However, in Mr Elliots opinion, the Applicant had demonstrated little desire to communicate with the other homeowners.

3.6       Ms Baldwyn was unable to  ...  view the full minutes text for item 3.

PRIVATE BUSINESS

DECISION

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to this Minute on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 14 of Part I of Schedule 7A to the Act.

SUMMARY OF PRIVATE BUSINESS

 4.0    MINUTE

The Private Section of the Minute of 26 January 2024 had been circulated.

Private section of Minute of Meeting held on 26 January 2024 to be approved and signed by the Chairman.  (Copy attached.)