Agenda and minutes

Minute of Meeting held on 16 February 2022 to be approved and signed by the Chairman.  (Copy attached.)

There had been circulated copies of the Minute of the meeting held on 16 February 2022.  With reference to paragraph 5 it was noted that the Stakeholder Group would be appointed after the Council elections in May.

DECISION

AGREED to approve the Minute.

Update on decision by Executive Committee on 1 March 2022.

With reference to paragraph 8 of the Minute of 16 February 2022, the Estates Surveyor reported that the Executive Committee had approved funding of £100k for the works to the Burgh Hall.  The quote for the works amounted to £118k leaving an £18k gap.  It was noted that Listed Building Permission would be required before the works could commence.  Councillor Bell, seconded by Councillor Anderson, moved that the works be progressed on the basis of acceptance of the lowest quote and that the balance of £18k be met by the Trust.  This was unanimously approved.  Ms Hill confirmed that she would liaise with Live Borders to schedule the works.

            DECISION

            AGREED that the Chambers institution Trust meet the balance of £18k to allow the works to be carried out as soon as was practical.

Update on arrangements for carrying out consultation process.

With reference to paragraph 4 of the Minute of 16 February 2022, the Localities Development Co-ordinator advised that a draft communication would be prepared.  The setting up of the stakeholder group in May would allow them to feed their comments to the meeting of the Trust in June.  He would contact the Co-Chairs to agree a date for the Group to meet in May.  It was noted that the Community Council had made a suggestion that the stakeholder group should be called the beneficiaries.  The Trust agreed that the Group should agree their title and remit at their first meeting.

            DECISION

            AGREED to receive the feedback from the new stakeholder group at the next Trust meeting in June.

Before proceeding with the private business, the following motion should be approved:-

“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the relevant paragraphs of Part 1 of Schedule 7A to the aforementioned Act.”

DECISION

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to this Minute on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 9 of Part I of Schedule 7A to the Act.

SUMMARY OF PRIVATE BUSINESS

Consider private section of Minute of Meeting held on 16 February 2022.  (Copy attached.)

The private section of the Minute of the meeting held on 16 February 2022 was approved.

Consider draft feasibility report.  (Copy attached.)

Members received an update on the progress of the proposed project being funded from the Levelling-up funding.