Agenda and minutes

The Chair varied the order of business as shown on the agenda and the Minute reflects the order in which the items were considered at the meeting.  An item on Page\Park Architects was added to Private Business.

(a)     Consider Minute of 2 August 2023 to be approved and signed by the Chairman.  (Copy attached.)

(b)     Consider Minute of 11 September 2023 to be approved and signed by the Chairman.  (Copy attached.)

(c)     Consider Action Tracker. (Copy attached.)

There had been circulated copies of the Minute of the Meetings held on 2 August 2023 and 11 September 2023 and the Action Tracker. 

DECISION

AGREED to approve the Minutes for signature by the Chair.

3.1     The Chair provided an update from the Beneficiaries Group meeting held on 26 September.  SBC had identified the cause of the leak and additional matching downpipes were to be installed.  With reference to the artwork to be displayed, there was the offer of a permanent loan from the artist Susan Mitchell. Fiona Colton confirmed that the Live Borders approach was not to agree a permanent loan of assets but for a maximum period of five years with option to renew.  A formal agreement was to be drawn up between the artist and the Trust. It was suggested that shelving be erected for its display in the vestibule.  With reference to the acoustics in the Hall, stage curtains had been ordered with a 6 week lead time.  The quotation for the induction loop installation was to be considered at meeting on 27 September.  Live Borders had received some recommendations for acoustic consultants to survey the Hall.  The matter of daylight and interior lighting impeding presentations was discussed.  It was acknowledged that electric window blinds were a desirable though expensive longer-term aim.  The installation of curtains or roller blinds would help meanwhile and it was agreed that Councillor Tatler, Mr Coe and Ms Colton were to liaise with Gareth Smith at SBC to agree sourcing and costs.  Trustees were to request costs for a daylight projector from Live Borders.  Concern was raised at the apparent difference in colour between the walls and the stage; Gareth Smith was to be asked to raise this as a snagging issue.

3.2     With reference to Page\Park Architects, the Group were advised that Karen Nugent had parted ways with the company and no further work had been carried out since the last meeting.  Simpson Brown had been suggested as an alternative.  Councillor Tatler was to discuss the matter further with the Trustees.

DECISION

NOTED the update

The Chair agreed to liaise with Estates to discuss the arrangement of a thorough condition survey.  One had been completed in 2016.

DECISION

AGREED that the Chair and Estates liaise to arrange a thorough condition survey.

Before proceeding with the private business, the following motion should be approved:-

“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the relevant paragraphs of Part 1 of Schedule 7A to the aforementioned Act.”

DECISION

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to this Minute on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 6 of Part I of Schedule 7A to the Act.

(a)     Consider Private Section of the meeting of 2 August 2023 for signature by the Chair. (Copy attached.)

(b)     Consider Private Section of the meeting of 11 September 2023 for signature by the Chair. (Copy attached.)

(c)     Consider Action Tracker.  (Copy attached.)

Members considered the Private Minutes of 2 August 2023 and 11 September 2023.

Consider quotations for the supply and installation of an induction loop system.  (Copy attached.)

Members considered a quotation to supply and install an induction loop system in Burgh Hall.

Consider further quotes for painting of internal areas of Burgh Hall.  (Copy to follow.)

Members discussed the plan to decorate additional areas of the Burgh Hall building.  The awarding of the paint contract was to be revisited following roof repairs.

Members discussed the work completed at the Burgh Hall to date by Page\Park Architects.