Agenda and minutes

The Chair varied the order of business as shown on the agenda and the Minute reflects the order in which the items were considered at the meeting.  An additional matter was to be considered under Item 8.

Consider Minutes of the meetings held on 24 January and 28 February 2024.  (Copy attached.)

There had been circulated copies of the Minute of the Meetings held on 24 January and 28 February 2024. 

DECISION

AGREED to approve the Minutes for signature by the Chair.

To include a discussion on the drop-in day at the Burgh Hall held on 18 March 2024.

The Chair shared the main points from the meeting of the Beneficiaries Group on 20 March 2024, the Note of which was to be appended to this Minute.  The public consultation drop-in event held on 18 March saw around 70 attendees give their feedback on the project vision document.  A summary of these responses was to be appended to this Minute, along with the Community Consultation Report by Jason Dyer.  A few key points were highlighted by Members: the need to ensure good Wi-fi for the hearing loop to operate effectively; concern around the proposal to open a café and its impact on local businesses; a large amount of the Levelling Up award was to be spent on the fabric of the building to make it more sustainable for the future.

DECISION

NOTED the update.

An update from Gareth Smith.

Gareth Smith had no further update to provide on possible measures to improve the frontage and signage of the museum.  The question of whether Estates was to take a lead on this was raised.  A meeting with Planning officers and representatives of the John Buchan Museum was still to be arranged by Gareth Smith/Estates. 

4.2     Gareth Smith provided an update on Burgh Hall works. Vents had been installed to the pipe box and were not to be painted.  Their effectiveness was not known yet, but feedback was to be sought from the Peebles Pensioners Association who were regular users of the hall.  There was to be no curtain hung in the balcony and the acoustic panels were to be installed by the end of April.

DECISION

NOTED

The Chair requested that two standing items be included on the monthly agenda going forward: Levelling Up Fund Report and Financial Report.

Before proceeding with the private business, the following motion should be approved:-

“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the relevant paragraphs of Part 1 of Schedule 7A to the aforementioned Act.”

DECISION

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to this Minute on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 6 of Part I of Schedule 7A to the Act.

Consider Private Minute of meetings held on 24 January and 28 February 2024.  (Copies attached.)

Members considered the Private Minutes of 24 January and 28 February 2024. 

Consider quotation for the supply and installation of cabinetry to house art work.  (Copy attached.)

Members considered the placement of the cabinet and shelving and agreed to arrange a site visit for measurements to be taken.