Scottish Borders Council

Agenda and minutes

Venue: Committee Room 2, Council Headquarters, Newtown St. Boswells

Contact: Louise McGeoch Tel: 01835 825005  Email:

No. Item


Minute pdf icon PDF 80 KB

Consider Minute of Meeting held on 20 November 2019.  (Copy attached.)


1.1       There had been circulated copies of the Minute of the meeting held on 20 November 2019.



AGREED to approve the Minute.



With reference to paragraph 5 of the Minute, regarding the replacement of trees in the quadrangle, Members noted that trees had not yet been planted, despite the original trees having been felled over a year ago.  Councillor Bell referred to the ‘tree planting months’ and stressed the urgency of this work.  Members asked for the planting be carried out as soon as possible.



AGREED that the Neighbourhood Area Manager arrange for the replacement trees to be planted in the quadrangle as soon as possible.



Private Business

Before proceeding with the private business, the following motion should be approved:-


“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the relevant paragraphs of Part 1 of Schedule 7A to the aforementioned Act.”



AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to this Minute on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 9 of Part I of Schedule 7A to the Act.






Consider Private Section of Minute of Meeting held on 20 November 2019.  (Copy attached.)


The private section of the Minute of 20 November 2019 was approved.



Chambers Institution Project Business Case

Consider updated PBC.  (Copy attached.)


Members considered the updated project business case and asked for a detailed report on phase 1 improvements to be prepared for approval at the next meeting.




The meeting returned to public business.



Under Section 50B(4)(b) of the Local Government (Scotland) Act 1973, the Chairman was of the opinion that the items dealt with in the following paragraphs should be considered at the meeting as a matter of urgency, in view of the need to make an early decision.


5.1       Future meetings of the Trust

Members discussed the forward schedule of meetings and agreed that a meeting be held in early April with four meetings being held during the following 20/21 session.  The Chairman asked for Democratic Services and Corporate Communications to highlight that the Chambers Institute meetings were in public.  It was also agreed that, if feasible, future meetings of the Trust be held on site at the Chambers Institute, to raise the profile of meetings and improve transparency.



AGREED to hold four meetings per year of the Trust and to if possible hold these meetings in the Chambers Institute.


6.2       Museum space

There was a brief discussion about the merge of the former museum and library into a joint space.  In response to a question, Mr Hastie agreed to source a copy of the recent fire risk assessment report.  Members referred to the consequent lack of museum space for memory storage and paper archives and emphasised the role of the Trust around Education and in keeping records on the history of Peebles. Members asked for this issue to be put on the agenda for discussion at the next meeting.



AGREED to discuss at the next meeting the question of providing museum space or other facility at the Chambers Institute for record and memory storage.


10.3   Status of the Chambers Institute Trust and its Trustees

Solicitor, Emma Moir, gave clarification about the legal status of the Trust and Trustees.  She agreed to put this in writing and circulate to the Tweeddale Members. 



AGREED that clarification in writing of the legal status of the Chambers Institute Trust and Trustees be provided by Legal Services and circulated to Members.



This being the last meeting of the Trust for Ms Moir before she left SBC, the Chairman thanked her for the advice she had provided for the meetings and wished her well.




Scottish Borders Council

Council Headquarters Newtown St. Boswells Melrose TD6 0SA

Tel: 0300 100 1800


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