Agenda and minutes

Consider Appointment of Chairman.

         APPOINTMENT OF CHAIRMAN

Councillor Scott, seconded by Councillor Hamilton, proposed that Councillor Brown be appointed as Chairman.  There being no other nominations, Councillor Brown was appointed as Chairman and took the Chair.

DECISION

AGREED that Councillor Brown be appointed as the Chairman of the Jedburgh Common Good Fund Sub-Committee.

Minute of Meeting of 14 November 2022 to be agreed and signed.  (Copy attached.)

2.0      MINUTE

                   There had been circulated copies of Minute of the Jedburgh Common Good Fund Sub-Committee held on 14 November 2022.

          2.1    With reference to paragraph 4 of the Minute of 14 November 2023, the Democratic Services Officer advised that confirmation had been received that the funding requested was for 2022 and it was agreed to amend the Minute to read.

DECISION

AGREED that:-

(a)          the wording be amended to read:-

AGREED to award a grant of £5,000 to the Jethart Callant’s Festival for 2022.

(b)          subject to the above correction the Minute of Meeting held on 14 November  2022 be approved.

Review Action Tracker (Copy attached.)

          TRACKER                                                                                                                        

3.0     The Action Tracker had been circulated.  Suzy Douglas confirmed that the transfer of £20,000 to Aegon was complete and it was agreed to remove from the Tracker.

3.1     The Democratic Services Officer confirmed the dates that Financial Assistance payments had been made and it was agreed that the actions be removed from the Tracker.

          DECISION

          AGREED that completed actions be removed from the Tracker.

Consider report by Acting Chief Financial Officer.  (Copy attached.)

          MONITORING REPORT FOR 9 MONTHS TO 31 DECEMBER 2022

4.1     There had been circulated copies of a report by the Acting Chief Financial Officer which provided the income and expenditure for the Jedburgh Common Good Fund for the nine months to 31 December 2022, a full year projected out-turn for 2022/23, projected balance sheet values as at 31 March 2023 and proposed budget for 2023/24.  Appendix 1 provided the projected income and expenditure for 2022/23 which showed a projected deficit of £44,165 for the year, which was slightly higher than reported in November 2022.  Appendix 2 provided a projected balance sheet value as at 31 March 2023 and showed a projected decrease in reserves of £55,898.  Appendix 3(a) provided a breakdown of the property portfolio showing actual rental income and projected net return for 2022/23 and actual property income to 31 December 2022.   Appendix 3(b) provided a breakdown of the property portfolio showing projected expenditure to 31 December 2022.  Appendix 4 provided a breakdown of the property portfolio showing projected property valuations at 31 March 2023.  Appendix 5 showed the value of the Aegon Asset Management Investment Fund to 31 December 2022, which showed an estimated 5% return with the proposed budget for 2023/24 remaining at 5% target. The Acting Chief Financial Officer was present and answered Members questions. 

              DECISION

(a)       AGREED:-

(i)         the projected income and expenditure for 2022/23 contained in Appendix I   

as the revised budget for 2022/23;

(ii)       the proposed budget for 2023/24 as shown in Appendix I

(b)       NOTED

(i)            the projected balance sheet value as at 31 March 2023 contained in Appendix 2 to the report;

(ii)          the summary of the property portfolio in Appendices 3 and 4; and

(iii)         the current position of the Aegon Asset Management Investment Fund in Appendix 5 to the report.

Copy Application and supporting papers  (Copies attached)

5.0       APPLICATIONS FOR FINANCIAL ASSISTANCE

5.1       LAIDLAW MEMORIAL SWIMMING POOL - JEDBURGH

            The Sub-Committee were advised that funding had been secured through another fund and the application to the Common Good had therefore been withdrawn.

            DECISION

            NOTED.

Application and Supporting papers.  (Copies attached.)

5.2       JEDBURGH COMMUNITY COUNCIL – Ceremonial Robes 

There had been circulated copies of an application for Financial Assistance from the Jedburgh Community Council in respect of the refurbishment of the Ceremonial Robes.    The application explained that the robes worn by the Honorary Provost and 2 Baillie’s for Town events and ceremonies were in need of some refurbishment, part of which was the replacement of the aged ermine fur around the neckline with new faux ermine collars and facings, which would ensure that the robes were in good condition and would last for many years.  The application submitted in the sum of £2,500 was based on an estimate received without having sight of the robes, as the robes required to be sent to the specialist for evaluation and accurate costing, therefore the amount applied for may well be less.  A specialist able to carry out the required work and having undertaken similar work for Dumfries and Galloway had been identified.  Following discussion the Sub-Committee agreed to award the grant in the sum of £2,500

          DECISION

AGREED to award a grant of £2,500 to Jedburgh Community Council in respect of the repair of the Ceremonial Robes.

Application and Supporting Papers.  (Copies attached.)

5.3       JEDBURGH COMMUNITY COUNCIL – Christmas Lights 2022

There had been circulated copies of an application for Financial Assistance from the Jedburgh Community Council in respect of Jedburgh Christmas Lights for 2022.    The application explained that the funding would assist with the testing, erection, dismantling and running of the Christmas lights which was overseen by the Community Council.  Having the lights in place and switched on helped the “feel good” atmosphere in the town and brightened up the central area.  The lights were in place in time for both the Christmas Market and also the Christmas Parade when the tree lights were officially switched on.  The application was in the sum of £2,300, with public donations amounting to £200.  Mr Taylor  advised that in order to off-set the costs, the Jedburgh Shed had made Memorial Stars for selling and hanging on the tree.  Following discussion, and whilst the Sub-Committee were not in favour of annual grants, it was agreed to award the grant in the sum of £2,300.     

          DECISION

AGREED to award a grant of £2,300 towards the cost of the Christmas Lights in Jedburgh Town Centre in 2022.