Agenda and minutes

Minute of Meeting of 7 December 2016 to be agreed and signed.  (Copy attached.)

1.                 There had been circulated copies of the Minute of the Jedburgh Common Good Fund Sub-Committee held on 7 December 2016.

DECISION

         NOTED.

(a)           Cheviot Youth Project

(b)           Jedshed

                   Cheviot Youth Project

With reference to paragraph 2.1 of the Minute of 7 December 2016, an e-mail had been received from the Cheviot Youth Project on 16 December 2016 confirming that the issues raised by the Sub-Committee had been completed.  The Democratic Services Officer e-mailed on 17 January 2017 advising that written confirmation/copies of consent were required for the planning consent for change of use; Insurance cover and the signed lease between Mr G Redpath (landlord) and Cheviot Youth (tenant) for the period of five years.  These documents were yet to be received. 

          DECISION

          NOTED.

          JedShed

3.0            With reference to paragraph 2.3 of the Minute of 7 December 2016, Miss Scrymgeour advised that an e-mail had been received from Heather Batch on 22 December 2016 enquiring what was required to progress the matter.  Miss Scrymgeour had replied with an application form and instructions on the process.   No documentation had been received to date.

3.1            Community Councillor Wight advised that following a meeting of the Community Trust, they had indicated that they would prefer to continue to lease the property.  Following considerable discussion, the Sub Committee agreed that the matter remain on future Agendas until the Community Trust agreed how to proceed.

                 DECISION

                 AGREED that the matter remain on the Agenda in the meantime.

Consider report by Chief Financial Officer.  (Copy attached.)

4.               There had been circulated copies of a report by the Chief Financial Officer which provided details of the income and expenditure for the Jedburgh Common Good Fund for the 9 months to 31 December 2016 and full year projected out-turn for 2016/17.   Appendix 1 provided a projected income and expenditure for 2016/17 and a projected deficit of £18,113 for the year.   Appendix 2 provided Balance Sheet value to 31 March 2017 and a projected decrease in reserves of £29,713, due to depreciation of assets, the surplus generated in the year and movements in the value of investments.  Appendix 3 provided a breakdown of the property portfolio showing actual property expenditure to 31 December 2016.  Appendix 4 detailed the value of the Newton Fund to 31 December 2016.  Members expressed extreme concern about the Newton Fund performance over Quarters 3 and 4 in 2016.  The Capital and Investments Manager explained that the Newton Fund was being monitored very closely and there would be a visit to the Newton Offices in March 2017 to ascertain what their plan would be moving forward.  In response to questions from the Sub-Committee, the Capital and Investments Manager confirmed that the Fund had yet to pick up in Quarter 1 for 2017 and was not doing well against other Investment Funds.  Community Councillor Wight, who had frequently expressed his concerns with regard to investing in the Newton Fund was extremely concerned with their performance and questioned the Capital and Investments Manager with regard to action being taken by the Council.       

            DECISION

(a)       NOTED:-

(i)                  the actual projected balance sheet value to 31 March 2017 in Appendix 2;

(ii)                 the summary of the property portfolio in Appendix 3 to the report; and

(iii)                the current position of the investment in the Newton Fund in Appendix 4 to the report.

(b)       AGREED the projected Income and Expenditure for 2016/17 as  shown in Appendix 1 to the report.

Consider requests for financialassistance received from:-

Consider a request for Financial Assistance received from the Jedburgh Probus Club in respect of the purchase of a Laptop and Screen.  (Copy application and accounts attached.)

              APPLICATIONS FOR FINANCIAL ASSISTANCE

5.1         Jedburgh Probus Club

              There had been circulated copies of an Application for Financial Assistance from the Jedburgh Probus Club towards the cost a Laptop and Screen.  The application which was in the sum of £600 was towards the cost of purchasing a laptop and screen to be used by speakers to illustrate their talks.  The equipment purchased would also be used by the Jedburgh Historical Society for their lectures.  The Probus Club met fortnightly between April and September and the equipment would be stored in the British Legion, where both clubs met. 

              DECISION

              AGREED to award a grant of £600 to the Jedburgh Probus Club for the purchase of a Laptop and Screen.

Consider request for Financial Assistance received from Jed Thistle RFC in respect of a Cultural and Educational exchange to Jedburgh’s Twin Town of Malestroit.  (Copy application and Accounts attached.)

     Jed Thistle RFC

There had been circulated copies of an Application for Financial Assistance from the Jed Thistle RFC towards the cost of visiting Jedburgh’s Twin Town of Malestroit in April 2017.   The application sought a contribution towards the total cost of the trip which was estimated at £7,893.00, which included £4,750.00 for transport.  It was further explained that the trip was a cultural and educational exchange and a great opportunity to have an enormous impact on a group of young people (under 18 yrs) who were less likely to get involved in expeditions and other similar overseas projects.  Applications for financial assistance had also been made to Jedburgh District Community News Group, Jedburgh Rotary Club and local businesses.  The cost of hiring the sports hall for accommodation was being met by RCBO and the balance would be met by individual contributions from those taking part in the trip. 

DECISION

AGREED to award a grant of £5,000 to the Jed Thistle RFC towards to cost of transport for their visit to Malestroit in April 2017.

Consider application from Jed-Forest RFC for donation towards the refurbishment Club Facilities.  (Copy applications accounts attached.)

Jed Forest RFC

There had been circulated copies of an application for Financial Assistance from the Jed-Forest RFC towards the costs of major renovations to the Club facilities and extension to include a room for a gym and rehabilitation purposes, with disabled access and first floor viewing area in the sum of £50,000.  The total cost was estimated at £350,000, and funding had been secured in the sum of £50,000 from the SRU and £100,000 from Sport Scotland.  The outcome of an application from the Landfill Fund in the sum of £30,000 was awaited.  The application explained that the rugby club was a focal point within the town and the success of the club both on and off the pitch had grown in recent years, and the Club was well thought of within the Community.  The club was keen to play its part in getting the Community more active by providing a gym and rehab facility along with improved disabled facilities and changing facilities which would ensure adequate provision for all genders.  The towns people would be given access to adequate facilities to help grow activity outwith the usual rugby provision.  During the considerable discussion, the representatives present answered questions and various options were considered including a long term loan.  

          DECISION

*            AGREED TO RECOMMEND that Jedburgh Common Good Sub-Committee award a grant of £50,000 to the Jedforest RFC towards the major refurbishment of the Clubrooms commencing May 2017. 

The meeting closed at 5.20 p.m.