Agenda and minutes

Minute of Meeting of 3 February 2016 to be agreed and signed.  (Copy attached.)

1.                 There had been circulated copies of the Minute of the Meeting held on 3 February 2016.

DECISION

         NOTED.

The Chairman varied the order of business as shown on the agenda and the Minute reflects the order in which the items were considered at the meeting.

Consider report by Service Director Regulatory Services.  (Copy attached.)

With reference to paragraph 2 of the Minute of 3 February 2016, there had been circulated copies of a report by the Service Director Regulatory Services on the Discharge and Grant of New Standard Security at 15 Abbey Place, Jedburgh.  The Democratic Services Officer advised that as the report had not been through the formal consultation process, it could not be considered at the meeting and was withdrawn from the Agenda.   The Sub-Committee noted that the report had been withdrawn and agreed that a special meeting be arranged on Wednesday, 29 June 2016 at 9 a.m. in Council Headquarters to consider the report.

DECISION

(a)          NOTED that the report on the Discharge and Grant of New Standard Security at 15 Abbey Place, Jedburgh had been withdrawn from the Agenda.

(b)          AGREED that a special meeting be arranged for Wednesday, 29 June 2016 at 9 a.m. in Council Headquarters to consider the report once it had been through the consultation process.

(Copy correspondence attached.)

With reference to paragraph 3 of the Minute of 3 February 2016, there had been circulated copies of a report received from the Jedforest Instrumental Band detailing the proposed use of the £5,000 awarded from the Jedburgh Common Good.  The report explained that the development programme had been delayed due to the preparation and participation in the Scottish Brass Band Championships, the Edinburgh Festival and the British Brass Band Competition.  The report detailed the elements of the development programme, which included recruitment and tuition of young players from local primary schools, the purchase of necessary brass and percussion instruments and the renovation of a room in the Band Hall to form a music library.  In terms of securing the remainder of the funding, the report explained that the total cost of the development programme was £27,000 and an application had been made to the Youth Music Initiative for a grant of £13,000 towards recruitment and tuition of young players.  The grant of £5,000 received from the Jedburgh Common Good would be used as match funding to secure the remainder of the funding totalling £13,500 from Awards for All.

DECISION

NOTED the update.

Consider report by Chief Financial Officer.  (Copy attached.)

There had been circulated copies of a report by the Chief Financial Officer which provided details of the income and expenditure for the Jedburgh Common Good Fund for the year 2015/16 including balance sheet values as at 31 March 2016 and proposed budget for 2016/17.   Appendix 1 provided a projected income and expenditure for 2015/16 and a projected surplus of £22,228 for the year and a projected deficit of £333 for 2016/17.   Appendix 2 provided Balance Sheet value to 31 March 2016 and a projected decrease in reserves of £3,405, due to depreciation of assets, the surplus generated in the year and movements in the value of investments.  Appendix 3 provided a breakdown of the property portfolio showing actual rental Income and property Expenditure to 31 March 2016 where applicable and the 2015/16 depreciation charge.   Appendix 4 detailed the value of the Newton Fund to 31 March 2016.   

DECISION

(a)       NOTED:-

(i)            the actual projected Income and Expenditure for 2015/16 as shown in Appendix 1 to the report;

(ii)           the final balance sheet value to 31 March 2016 in Appendix 2;

(iii)           the summary of the property portfolio in Appendix 3 to the report; and

(iv)           the current position of the investment in the Newton Fund in Appendix 4 to the report.

(b)       AGREED the proposed budget for 2016/17 as shown in Appendix 1 to the report.

Consider requests for financialassistance received from:-

Consider a request for Financial Assistance received from the Jedburgh Leisure Facilities Trust.  (Copy application and accounts attached.)  

There had been circulated copies of an application from the Jedburgh Leisure Facilities Trust in the sum of £20,000.  The application explained that the Leisure Trust had managed the Laidlaw Memorial Pool and Fitness Centre on behalf of the Community for 12 years.  The usage had increased 300% during that period and many improvements had been made, with all surpluses being re-invested in the facility.  The request was for the installation of LED lighting at a cost of £12,000 which would save approx. £4,000 per year and the installation of an airlock (double automatic sliding doors) between the pool hall and changing rooms to minimise loss of heat at a cost of £8,000.  The Capital and Investments Manager advised that there was money allocated for Capital projects, which had not been accessed since 2012.  The Sub-Committee agreed that the Jedburgh Leisure Trust be advised that there was alternative funding available and that the matter be referred to the Corporate Transformation and Services Director to arrange a meeting with the Trustees.

DECISION

(a)       NOTED that money was available from an alternative funding source within the Council.

(b)       AGREED that the matter be referred to the Corporate Transformation and 

         Services Director to arrange a meeting with the Trustees.

Consider a request for Financial Assistance received from the Jedburgh Community Council.  (Copy application and accounts attached.)

There had been circulated copies of an Application for Financial Assistance from the Jedburgh Community Council towards providing Festive Lights in Jedburgh.  The application was in the sum of £2,000 towards the costs of installing and dismantling the Festive Lights in Jedburgh.  The application explained that an estimate had been provided by Scott & Foggan Ltd in the sum of £1,350 plus VAT (£270) less an unspecified donation.  The actual invoice when received was in the sum of £3,000, the cost of electricity was estimated at £350, although details of the actual charges had not been provided.  Following considerable discussion, it was agreed that a grant of £2,000 be paid towards the Festive Lighting in Jedburgh.

DECISION

AGREED to award a grant of £2,000 to the Jedburgh Community Council in respect of the installation and dismantling of Festive Lighting in Jedburgh.

The meeting closed at 6.10 p.m.