Agenda and minutes

Minute of Meeting of 16 September 2015 to be agreed and signed.  (Copy attached.)

         MINUTE

1.         There had been circulated copies of the Minute of the Meeting held on 9 September 2015, with reference to paragraph 5, Community Councillor Wight advised that the Jed Shed wished to purchase the entire building at 5 Abbey Place, Jedburgh and not just the top floor.

DECISION

         NOTED, subject to the amendment above.

         MATTERS ARISING

2.         With reference to paragraph 5 of the Minute of 16 September 2015, Karen Scrymgeour referred to a briefing note circulated to Members on 18 November concerning the former band hall, 15 Abbey Place, Jedburgh which sought confirmation from the Sub-Committee that the Jed Shed were looking to purchase the upper floor of 15 Abbey Place, Jedburgh being the former band hall premises, prior to a formal report being considered by the Sub-Committee.  Karen Scrymgeour advised that the security stated that the £15,000 loan would be repayable on the sale of the property, which would mean that once the sale was complete the Jedburgh Community Trust would require to pay back the full £15,000.  The minute of 16 September 2015 suggested the desire of both the Jed Shed and the Jedburgh Community Trust was for the loan not to be repaid but to be transferred from the Jedburgh Community Trust to the Jed Shed.  The Common Good therefore would have to consent to the Jedburgh Community Trust not repaying the loan (and discharging the security) if the sale of the property went ahead and the Jed Shed proving a new security for the loan amount.  Members expressed concern that the Jed Shed would not last in the future and the Common Good would be left with a property to maintain as part of the Common Good until it was sold.  Community Councillor Wight advised that the concept of the Sheds were a modern innovation and expanding over the area and that it would be better to have an organisation in the property using it.  Following considerable discussion, it was agreed that the matter be carried forward to the next meeting, in order to allow the Jedshed to submit a written proposal and funding application and for Legal and Finance Departments to prepare a report on the basis that the whole property be transferred to the Jedshed.         

DECISION

(a)       NOTED that the Jedshed proposed to purchase the entire building at 15 Abbey Place, Jedburgh;

(b)       AGREED:-

(i)            that the Jedshed be requested  to submit a written proposal/funding application;

(ii)          that Legal and Finance Departments draw up a formal report on the basis of the entire building being transferred; and

(iii)          that the matter be placed on the Agenda for the next meeting of the Jedburgh Common Good Sub-Committee.

JEDFOREST INSTRUMENTAL BAND

3.         With reference to paragraph 6 of the Minute of 4 February 2016, the Democratic Services Officer advised that a letter had been sent to the Treasurer of Jedforest Instrumental Band requesting an update in respect of the grant of £5,000 which had been made to the Jedforest Instrumental Band and  ...  view the full minutes text for item 1.

Update from Legal Section.

Consider report by Chief Financial Officer.  (Copy attached.)

         MONITORING REPORT FOR 3 MONTHS TO 30 SEPTEMBER 2015

1.         There had been circulated copies of a report by the Chief Financial Officer which provided details of the income and expenditure for the Jedburgh Common Good Fund for the 3 months to 30 September 2015, full year projected out-turn for 2015/16 and projected balance sheet values to 31 March 2016.   Appendix 1 provided a projected income and expenditure for 2015/16 and a projected deficit of £6,615 for the year.  Appendix 2 showed a projected Balance Sheet to 31 March 2016 and a projected decrease in reserves of £18,215.  Appendix 3 provided a breakdown of the property portfolio showing actual Income and Expenditure to 30 September 2015.  Appendix 4 detailed the value of the Newton Fund to 30 September 2015.  Councillor Stewart sought clarification with regard to the transfer of assets to the Culture Trust  and Kirsty Robb advised that they would remain under the control of the Common Good with a lease being drawn up for the properties.  Councillor Stewart requested that Jedburgh Community Council be made aware of the lease and arrangements for the Common Good so that they may consider the draft lease prior to it being signed and sealed and Kirsty Robb agreed to feedback to the Corporate Transformation and Services Director.  Karen Scrymgeour advised that there was an offer in for the Provost Room, Jedburgh, and it was hoped to be settled prior to Christmas with a percentage coming back to the Common Good.

            DECISION

(a)       AGREED the projected Income and Expenditure for 2015/16 as shown in Appendix 1 to the report.

(b)       NOTED:-

(i)        the projected Balance Sheet value to 31 March 2016 in Appendix 2 of the report;

(ii)        the summary of the property portfolio in Appendix 3 to the report;

(iii)     the current position of the investment in the Newton Fund     

contained in Appendix 4; and

(iv)     that Jedburgh Community Council requested they be given the opportunity to view the Leases for properties held by Jedburgh Common Good prior to finalisation.

Consider a request for financialassistance received from Riverside Rock.  (Copy application and accounts attached.)

APPLICATION FOR FINANCIAL ASSISTANCE

RIVERSIDE ROCK

5.     There had been circulated copies of an application for Financial Assistance from Riverside Rock, Jedburgh in the sum of £2,000.  The application explained that Riverside Rock was an annual Musical Family Day held within the grounds of Jedforest Rugby Club for local residents and visitors to the town who used the local facilities.  The Riverside Rock event in previous years had been funded mainly through Sponsorship, Donations and ticket sales (£37,943).  Expenditure on the Festival in 2015 had been £35,799, resulting in a surplus of £2,144.  The Bar on the day had taken £22,990 and after the deduction of expenditure  £10,5898, £14,545 had been transferred to Jedforest Club Account.  Following considerable discussion, it was agreed to award a grant of £2,000 to Riverside Rock.

DECISION

AGREED  to support the application for financial assistance from Riverside Rock in the sum of £2,000 towards the overall costs including stage hire, band costs and kids show for Riverside Rock 2016.

The meeting closed at 6.15 p.m.