Agenda and minutes

Minutes of Meetings of Jedburgh Common Good Sub-Committee held on the following dates to be agreed and signed.  (Copies attached.)

(a)       7 June 2021

(b)       16 August 2021

1.0      MINUTES

                   There had been circulated copies of Minutes of the Jedburgh Common Good Fund Sub-Committee held on:-

·         7 June 2021

·         16 August 2021

DECISION

AGREED Minute of Meetings held on 7 June and 16 August 2021.

Consider report by Chief Financial Officer.  (Copy attached.)

2.0            MONITORING REPORT FOR 3 MONTHS 30 JUNE 2021

2.1            There had been circulated copies of a report by the Executive Director, Finance and Regulatory which provided the income and expenditure for the Jedburgh Common Good Fund for three months to 30 June 2021, a full year projected out-turn 2021/22 and projected balance sheet values as at 31 March 2022.  Appendix 1 provided the projected income and expenditure for 2020/21 which showed a projected surplus of £27,284 for the year.   Appendix 2 provided projected Balance Sheet value at 31 March 2022 and showed a projected increase in the reserves of £15,551.  Appendix 3(a) provided a breakdown of the property portfolio showing projected rental income and projected net return for 2021/22 and actual property income to 30 June 2021.  Appendix 3(b) provided a breakdown of the property portfolio showing projected property expenditure for 2021/22 and actual property expenditure to 30 June 2021.  Appendix 4 provided a breakdown of the property portfolio showing projected property valuations at 31 March 2022.  Appendix 5 showed the value of the Aegon Asset Management Investment Fund to 30 June 2021.  The Pension & Investment Manager highlighted the main points in the report, advised that the Aegon Trustees Meeting was scheduled for 27 September 2021 and answered Members questions.  

              DECISION

              NOTED the:-

(i)           projected income and expenditure for 2021/22 in Appendix 1 to the report;

(ii)         projected balance sheet value as at 31 March 2022 in            Appendix 2 to the  

           report;

(iii)      summary of the property portfolio in Appendices 3 and 4 to the report;

              (iv)      current position of the investment in the Aegon Asset Management  

                     Investment  Fund contained in Appendix 5 to the report.

Consider a request for financialassistance received from the following:-

Consider application for financial assistance from Jed Thistle Rugby Football Club.  (Copy attached.)

3.0            APPLICATION FOR FINANCIAL ASSISTANCE

3.1            JEDBURGH THISTLE RFC

                 There had been circulated copies of an application, together with copies of the Financial Statement, OSCR Financial Statement, cost plan report for the project and proposed layout of the of the storeroom extension from Jed Thistle RFC.  The project ‘Helping Young People Get Fit For The Future’ aimed to improve the quality of life by helping to fund an extension to the current Club premises.  The building was 30 years old and required a general upgrade which would include an extension, additional windows, improved insulation and lighting, greater comfort and sustainability.  The extension would allow the tables and chairs to be stored outwith the Hall and to provide an indoor fitness area for the players, allowing them to train indoors during poor weather and continue activities throughout the winter months.    The upgrade would enhance the attractiveness of the premises to other user groups within the local area, providing wheelchair access, disabled facilities and a large car park.  The premises were currently used by a number of organisations including the Pensioners lunch Club, Toddlers Group, Ladies Groups and the Scottish Fire and Safety Community outreach.

3.2            Mr Norman Ker, Treasurer was present via Microsoft Teams and explained that the full cost of the project was £102,500 plus VAT and a grant of £65,000 was being sought from the Common Good to provide match funding in order to apply to other sources of Funding, with any surplus being paid back to the Common Good.  Funding had been secured from the National Lottery - £9,900; £3,200 from ClubSportRoxburgh and £1,000 from all Arnold Clark Foundation.  The preparatory work and planning application had been paid from club funds and Mr Kerr detailed other sources of funding which had been applied for totalling £172,000 including Build Back a Better Borders (£15,000 maximum award if successful).  In response to a question about the length if the lease of the land, Mr Kerr confirmed that the land had been purchased and was in soul ownership of the Club.  There was lengthy discussion regarding the sum of money under consideration and Community Councillor Taylor suggested that part of the request be paid in a Grant and the remainder given as a loan with a standard security.  In order to allow such a transaction, the constitution of the Club would require to be altered to ensure that should the club cease to exist the money would be returned to the Common Good.   It was also confirmed that a payment over the sum of £20,000 would require approval of Scottish Borders Council.  In order to allow Mr Kerr the opportunity to discuss the terms with the Club Committee, it was agreed to continue consideration of the application to the next meeting scheduled to be held on 17 November 2021.

                 DECISION

                 AGREED to continue consideration of the application to the next meeting scheduled to be held on 17 November 2021.

            JED HEARTS HERE

            There had been circulated copies of an application together with the Constitution and Financial Statement from Jed Hearts Here.  The application explained that the Group had been set up as a charitable organisation to provide and site Public Access Defibs (PAD’s) in and around the town of Jedburgh.  The PAD devices had been proven to increase the chances of surviving an out of hospital cardiac arrest and would be strategically sited around the town using professional paramedic knowledge.   The cost of each Defib and housing unit was £1,290 and funding had been sought to purchase fours pads and units at a total cost of £5,160.  Funding for six units had been secured from Jethart Ex-Callants Assoc., Cleartouch Marketing and Jedburgh Community Council. Mr Rory Stewart, Group Member was present via Microsoft Teams to answer Members questions. There followed considerable discussion, during which Councillor Scott expressed concern about the Common Good funding such a project.  However it was ultimately agreed that the funding be grated. 

            DECISION

            AGREED to award a grant in the sum of £5,160 to Jed Hearts Here for the supply and fitting of Four Public Access Defibs (PAD’s) in and around Jedburgh Town.

Before proceeding with the private business, the following motion should be approved:-

“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the relevant paragraphs of Part 1 of Schedule 7A to the aforementioned Act.”

Private BUSINESS

               DECISION

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to this Minute on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 14  of part 1 of Schedule 7A to the Act.

                                                  SUMMARY OF PRIVATE BUSINESS

5.0       Jedburgh Legion Football Club               

            With reference to paragraph 2 of the Private Minute of Minute held on 16 August 2021, there had been re-circulated copies of an application from the Jedburgh Legion Football Club requesting financial support towards the upgrade of the Pavilion.  The Sub-Committee considered the additional information provided and agreed to grant the funding.

The meeting closed at 5.30 p.m.

Minute of Private Meeting held on 13 September 2021 to be agreed and signed.   (Copy attached.)

Continue consideration of the financial application submitted by Jed Legion Football Club.  (Copy attached.)

              APPLICATION FOR FINANCIAL ASSISTANCE

              JED LEGION FOOTBALL CLUB

2.0         With reference to paragraph 2 of the Minute of 16 August 2021, there had been re-circulated copies of an application from the Jedburgh Legion Football Club requesting financial support in the sum of £15,000 towards the upgrade of the Pavilion.  Also circulated were the e-mail of 10 June 2021 requesting further information, audited accounts for 2020, the Minute of the Meeting of 5 December 2018 and the original application submitted in 2018.

2.1         Also circulated was the additional information requested in the form of a Bank statement to July 2021 and updated Quotations for the work to be carried out.  Mr Melrose and Mr Hyndland were present at the meeting via Microsoft Teams and explained that having spoken to each of the contractors about the original quotes they had submitted, all but one had agreed to undertake the work for the original quotations submitted in return for some free advertising and tickets for selected games.  Young Construction had submitted an updated quote in the sum of 12,633.98, an increase of £1,148.54 which could be covered by the Club.  

              DECISION

              AGREED that a grant in the sum of £15,000 be paid to the Jedburgh Legion      Football Club towards to upgrade of the Pavilion/Clubrooms.