Agenda and minutes

1.0     Chairman

1.1    In the absence of Councillor Weatherston the meeting was chaired by   

         Councillor Mountford.

          ORDER OF BUSINESS

            The Chairman varied the order of business as shown on the agenda and the Minute reflects the order in which the items were considered at the meeting.

Minute of Meeting of 12 September 2018 to be agreed and signed.   (Copy attached.)

2.0    MINUTE

2.1    There had been circulated copies of the Minute of the Kelso Common Good Fund Sub-Committee held on 12 September 2018. 

         DECISION

         AGREED to note the Minutes for signature by the Chairman.

Consider report by Chief Financial Officer.  (Copy attached.)

3.0     MONITORING REPORT FOR 6 MONTHS TO 30 SEPTEMBER 2018 

3.1     There had been circulated copies of a report by the Chief Financial Officer which provided the income and expenditure for the Kelso Common Good Fund for six months to 30 September 2018, a full year projected out-turn for 2018/19 and projected balance sheet values as at 31 March 2019.  Appendix I provided the projected income and expenditure position which showed a projected surplus of £6,004 for the year.  Appendix 2 provided the projected balance sheet value to 31 March 2019 and projected a decrease in reserves of £36,496.  Appendix 3 provided a breakdown of the property portfolio showing projected rental income for 2018/19 and actual property expenditure to 30 September 2018.  Appendix 4 showed the value of the Kames Capital Investment Fund to 30 September 2018.  Councillor Robson raised the matter of insurance for the Pinnaclehill Woodland and questioned whether the Councils Public Liability Insurance covered the Woodland.  Gordon Clark agreed to check the deeds and report back to a future meeting.  

                     DECISION

(a)       AGREED:-

(i)      the projected income and expenditure for 2018/19 as shown in Appendix 1 to the report as the revised budget for 2018/19; and

(ii)     that Gordon Clark investigate whether the Councils Public Liability Insurance covered he Pinnaclehill Woodlands, Kelso.

(b)       NOTED:-

(i)          the projected balance sheet value as at 31 March 2019 as detailed in Appendix 2 of the report;

(ii)     the summary of the property portfolio in Appendix 3 of the report; and

(iii)    the current position of the Kames Capital PLC investment Fund contained in Appendix 4 of the report.

Consider request for financial assistance from the Kelso Over 60s Club (Copy application and accounts attached.)

         APPLICATIONS FOR FINANCIAL ASSISTANCE

          Kelso Over 60s Club

4.1     There had been circulated copies of an application for Financial Assistance from Kelso Over 60s Club requesting £400 towards the Over 60’s Annual Christmas Lunch.  The application explained that the Club provided 2 Outings per year, monthly meetings between January to May and October to December, regular Entertainment and an Annual Christmas Dinner for Over 60s within the Kelso area.  There were 77 members at present who paid a £5 annual subscription and a small amount towards the Christmas Lunch.  Funding had been received from Charity Begins at Home and Kelso Farmers Market and the application was to cover the remaining costs.

          DECISION

AGREED to support the application for financial assistance for Kelso Over 60s Club in the sum of £400 towards the costs of the Annual Christmas Dinner in 2018; 

DECLARATION OF INTEREST

Councillor Robson, declared an interest in the following item of business in terms of Section 5 of the Councillors Code of Conduct and left the meeting during the discussion.  The meeting therefore became inquorate. 

Consider request for financial assistance from Kelso Arts Development .  (Copy application and accounts attached.)

5.0              Border Arts Development C.I.C

5.1    There had been circulated copies of an application for Financial Assistance from the Border Arts Development C.I.C which was established to promote visual arts and creativity from, and within the Scottish Borders.  The Borders Arts Fair held annually at Springwood Park was their flagship and gave local creative practitioners and galleries the opportunity to increase their businesses at an event large enough to attract visitors to the area.  The Royal Scottish Academy had agreed to loan works of art from their collection to form the basis of an exhibition to take place in Kelso Town House during the Borders Art Fair. The application initially in the sum of £2,600 was for funds to help with transport, staffing, venue hire and insurance of the exhibition at the Town House.  As funding had been received from other sources of funding, the application was reduced to £600.  

          DECISION

AGREED to recommend refusal of the application submitted by the Border Arts Development C.I.C and that other funding sources be identified.

         Meeting concluded at 5.05 p.m.