Scottish Borders Council

Agenda and minutes

Venue: Lesser Hall, Town Hall, Hawick

Contact: Judith Turnbull Tel No. 01835 826556  Email:  judith.turnbull@scotborders.gov.uk

Items
No. Item

1.

Order of Business

Minutes:

The Chairman varied the order of business as shown on the agenda and the Minute reflects the order in which the items were considered at the meeting.

 

2.

Mnutes pdf icon PDF 75 KB

Consider Minutes of meetings held on (a) 15 May 2018 and (b) 13 July 2018 (copies attached),

Additional documents:

Minutes:

There had been circulated copies of the Minutes of the meeting held on 15 May 2018 and 13 July 2018. 

 

DECISION

AGREED to approve the Minutes of the Meeting held on 15 May 2018 and 13 July 2018.

 

 

3.

Matters Arising From the Minute

Minutes:

With reference to paragraph 4.2 of the Minute of 15 May 2018, it was requested that the Street Lighting Team Leader provide an update on the feasibility of siting Police Scotland’s CCTV equipment at the Common Haugh. 

 

DECISION

AGREED to request that Members be advised of the feasibility of siting Police Scotland’s mobile CCTV equipment at the Common Haugh.

 

 

4.

Applications for Financial Assistance pdf icon PDF 6 MB

 

To consider applications for financial assistance from:-

Additional documents:

Minutes:

Hawick Amateur Operatic Society Musical Theatre  

There had been circulated copies of an application for financial assistance from Hawick Amateur Operatic Society (HAOS) Musical Theatre Company requesting £3,500.00 towards the cost of hire for rehearsal venues and hire of the Town Hall for the duration of their annual musical show.  The Treasurer from HAOS Musical Theatre Company was in attendance and clarified that they would not be requesting a grant on an annual basis.

 

DECISION

AGREED to award a grant of £3,500.00 to Hawick Amateur Operatic Society Musical Theatre Company towards the cost of hire venues for rehearsals and their annual musical show.

 

4.2       Home Basics (Tweeddale) Co Ltd

There had been circulated copies of an application for financial assistance from Home Basics (Tweeddale) Co Ltd requesting a contribution of £9,300.00 towards a replacement/delivery van which would be based at the Hawick depot and operated by drivers and volunteers living in Hawick. The amount requested was 36% of the total cost of the replacement van which was circa £26,000.00.  The Chairman advised that the Executive Committee, at a meeting earlier that day, had awarded Home Basics a Community Grant of £5,000.00.  The Manager of Home Basics was in attendance and confirmed that they had also received £10,000 from the Clothworks Foundation and were also awaiting a decision regarding funding from the Bank of Scotland.   In consideration of the funding already awarded, he confirmed that the amount now requested was £4,300.00.

 

DECISION

AGREED to award a grant of £4,300.00 to Home Basics (Tweeddale) Co Ltd towards a replacement collection/delivery van which would be based at the Hawick depot and operated by drivers and volunteers living in Hawick

 

DECLARATION OF INTEREST

Councillor McAteer declared an interest in the following item of business in terms of Section 5 of the Councillors Code of Conduct and left the meeting during the discussion.

 

4.3       Burnfoot Fireworks Display

There had been circulated copies of an application for financial assistance from Burnfoot Fireworks Display requesting £5,000.00 towards the 2018 Fireworks Display.  The organiser of the event was in attendance and advised that it was expected that 3,000 tickets for the event would be sold and that the event would be self-sufficient in future years.  He also advised that he had applied to the Council’s Community Grant Scheme for funding.  However, as Burnfoot Fireworks Display was not a constituted group he had been unable to proceed with this application.  Following discussion, it was agreed to award £2,000.00 towards the event and that this amount would be paid to Burnfoot Community Council – for Burnfoot Fireworks Display.   It was also advised that Burnfoot Fireworks Display liaison with Burnfoot Community Council regarding arrangements for the event and to resubmit the application for £3,000.00 to the Community Grant Scheme.

 

DECISION

AGREED to award a grant of £2,000.00 to Burnfoot Fireworks Display to assist with the cost of the event.  The payment to be made to Burnfoot Community Council.

 

4.4       Hawick Community Council

There had been circulated copies of an application for  ...  view the full minutes text for item 4.

5.

Monitoring Report for three months to 30 June 2018 pdf icon PDF 164 KB

To consider report by Chief Financial Officer. (Copy attached).

Minutes:

With reference to paragraph 3 of the Minute of 15 May, there had been circulated a report by the Chief Financial Officer providing details of the income and expenditure for the Hawick Common Good Fund for the three months to 30 June 2018, including a full year projected out-turn for 2018/19 and projected balance sheet values as at 31 March 2019 Appendix 1, to the report, provided the projected income and expenditure position which showed a projected surplus of £23,514 for the year.  Appendix 2 provided a projected balance sheet value as at 31 March 2019 and showed a projected decrease in the reserves of £16,077.   Appendix 3 provided a breakdown of the property portfolio showing projected rental income for 2018/19 and actual property expenditure to 31 June 2018.  Appendix 4 showed the value of the Investment Fund to 30 June 2018, now with Kames Capital PLC.   The Pension and Investments Manager advised that as the Sub-Committee had committed £21,600.00 in grant payments, the Grants and Other Donations budget now had an unallocated balance of £2,400.00.  However, the overall Grants budget could be increased if required.  The Sub-Committee also noted that they received an invitation to attend a seminar by Kames Capital PLC on the investment fund on 28 August.

 

DECISION

(a)        AGREED the projected income and expenditure for 2018/19 in Appendix       1, to the report, as the revised budget for 2018/19;

 

(b)       NOTED:

 

            (i)         The projected balance sheet value as at 31 March 2019, 2018/19 in                              Appendix 2 to the report;

 

            (ii)        The summary of the property portfolio in Appendix 3 to the                                         report; and

 

            (iv)       The current position of the Kames Capital Investment Fund in                                     Appendix 4 to the report.

 

 

6.

Property Update

To consider update by Property Officer.

Minutes:

St Leonard’s Cottage and Park

            With reference to paragraph 5 of the Private Minute of 13 July 2018, the Property Officer advised had taken over the tenancy of St Leonard’s Cottage on the 1 August. 

 

6.2       Williestruther Loch

            With reference to paragraph 4.5 (b) of the Minute of 15 May 2018, the Property Officer advised that additional waste bins had been supplied.  However, Hawick Angling Club had refused to empty the bins.  The Chairman of Hawick Community Council was in attendance and advised that he would discuss with the Property Officer outwith the meeting. 

 

            DECISION

            NOTED the report.

 

7.

Private Business

Minutes:

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to the Minute on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 6 of Part 1 of Schedule 7A of the Act.

 

 

8.

Hawick Golf Club

Verbal update on Hawick Golf Club’s business plan from Hawick Golf Club representative(s) (Private Minute of 14 November 2017 refers).

Minutes:

The Treasurer from Hawick Golf Club attended the meeting and the Sub-Committee agreed the 2018/19 rental payable.

 

9.

Private Minutes

Consider Private Minutes of the meetings of (a) 15 May 2018 and (b) 13 July 2018. (Copies attached).

Minutes:

Members approved the Private Minute of the Hawick Common Good Fund Sub-Committee held on 15 May 2018 and 13 July 2018. 

 

 

10.

James Wilson Statue

To consider update by Property Officer.  

Minutes:

The Property Officer gave options for re-location of the James Wilson Statue and the Sub-Committee agreed to pursue one of the options.

 

 

11.

Common Haugh, Hawick - Car Park Surface Repairs

To consider report by Chief Officer - Roads.  (Copy attached).

Minutes:

There had been circulated a report by the Chief Officer – Roads regarding Common Haugh car park surface repairs.

 

 

12.

Planned Property Maintenance Programme 2019 - 2024

To consider report by Service Director Assets & Infrastructure. (Copy attached).

Minutes:

There had been circulated a report by the Service Director Assets & Infrastructure requesting approval of the five year Planned Property Maintenance Programme.

 

 

13.

Urgent Items

Minutes:

Under Section 50B(4)(b) of the Local Government (Scotland) Act 1973, the Chairman was of the opinion that the item dealt with in the following paragraph should be considered at the meeting as a matter of urgency, to keep Members informed.

 

 

14.

St Leonards

Minutes:

The Estates Manager gave a verbal report to keep Members informed.

15.

Volunteer Park

Minutes:

The Estates Manager gave an update and advised a report would be presented to the next meeting. 

16.

Lease at St Leonards Grazings, Hawick

To consider report by Service Director Assets & Infrastructure. (Copy attached).

Minutes:

There had been circulated a report by the Service Director Assets & Infrastructure proposing changes to the Lease.

 

 

17.

Property Update

Verbal private update from Property Officer.

Minutes:

Officers updated the Sub-Committee on private business relating to Common Good properties. 

 

 

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