Agenda and minutes

Consider Minute of meeting held on 17 May 2016.  (Copy attached),

Minute

There had been circulated copies of the Minute of the Meeting held on 17 May 2016.

DECISION

APPROVED the Minute for signature by the Chairman.  

With reference to paragraph 6.9 of the Minute, Members requested that the Common Haugh car parking space, next to the market container, be hatched to deter cars from parking in this area.

DECISION

AGREED to request the car parking space next to the market container be hatched, to ensure no car parking in this area.

Consider application for financial assistance from Hawick Summer Festival. (Copy attached).

There had been circulated copies of an application from Hawick Summer Festival requesting financial assistance of £2,000 towards their Children’s Day to be held at Teviotdale Leisure Centre.   The Chairman advised the Sub-Committee of Common Good funding previously provided to the Festival Committee, which amounted to £13k since 2003/04.   The Organising Secretary of the Festival was in attendance and advised that they had achieved a £15k surplus between 2005 – 2013.  However, their following two events had been affected by bad weather and had reduced their surplus to £6k.   The event was now held indoors at Teviotdale Leisure Centre. This year’s event would take place on Saturday, 20 August and would attract over 200 primary school children and visitors to the town.  As well as this event, the Festival organised a music night which approximately 500 people attended.  They also held three separate walking festivals which attracted 40 – 50 walkers.

3.2       Members discussed the application and agreed that the Festival should be encouraged and supported.   However, they requested a draft framework be presented to the next meeting for consideration.  This should outline the criteria for grant funding and assist their consideration of future applications for Common Good funding.

DECISION

AGREED:-

(a)        To award a grant of £2,000.00 to Hawick Summer Festival towards the Children’s Day to be held at Teviotdale Leisure Centre on 20 August 2016; and

(b)       To request a draft framework for Members to consider at the August meeting of the Sub-Committee outlining the criteria for grant funding. 

Before proceeding with the private business, the following motion should be approved:-

“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 8 of Part 1 of Schedule 7A to the aforementioned Act”.

AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to the Minute on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 6 of Part 1 of Schedule 7A of the Act.

PRIVATE BUSINESS

Consider the private section of the Minute of Meeting held on 17 May 2016.  (Copy attached).

Members approved the private section of the Minute of 17 May 2016.

To consider verbal updated by Estate Surveyor.  

To consider a private verbal report by the Estates Surveyor.

Under Section 50B(4)(b) of the Local Government (Scotland) Act 1973, the Chairman was of the opinion that the item dealt with in the following paragraph should be considered at the meeting as a matter of urgency, to keep Members informed. 

It was reported that there was a problem with litter at the Common Haugh following Hawick Market on Saturday, 25 June. The Estates Surveyor would investigate with Geraud Markets.

DECISION

NOTED.