Agenda and minutes

Minute of Meeting of Peebles Common good Fund Sub-Committee held on 27 May 2015 for noting.  (Copy attached.)

The Minute of Meeting of Peebles Common Good Fund Sub-Committee of 27 May 2015 had been circulated.

DECISION

NOTED. 

Members were advised that two applications for financial assistance had been received from Peebles Arts Festival and Peebles – Hendaye Twinning Association.   As the next meeting of the Sub-Committee was scheduled to be held on 2 September 2015 Members agreed that the Democratic Services Officer arrange for a special meeting to be held within the next two/three weeks to consider the applications.

DECISION

AGREED that the Democratic Services Officer arrange a special meeting of the Sub-Committee to be held in the next 2/3 weeks to consider the applications.

Tweeddale Rovers AFC

With reference to paragraph 3(a) of the Minute of 27 May 2015, there had been been re-circulated copies of an application for financial assistance from Tweeddale Rovers AFC for £8,000 towards renewing the roof of their pavilion which was leaking badly causing some internal damage.  In response to a query raised by Community Councillor Hayworth about the accuracy of the minute in relation to the ownership of the pavilion and whether it should be placed in the general council assets or in the Peebles Common Good assets, the Estates Officer advised that a draft 1995 lease between Tweeddale District Council and Tweeddale Rovers AFC had the pavilion as being a Council owned building and included in the lease to the AFC, however the lease was never concluded.   In June 2003 the previous Estates Manager wrote to the AFC with the view that the pavilion was Council owned.    However when the heads of terms for a lease were sent to the AFC in August 2003, it was for the site only and the building was to be fully maintained by the AFC.    Tweeddale Rovers accepted the terms and the lease was concluded.  The date of entry was September 2004 but the lease was not signed until November 2007.   The application for financial assistance advised that the pavilion was built by the AFC but handed over to the Town Council sometime in the early 1960’s at a small ceremony at Council Chambers prior to the monthly council meeting.  This was sometime in the early 1960s.

VOTE

Councillor Garvie, seconded by Councillor Bell, moved that Tweeddale Rovers AFC be granted the sum of £8,000.

Councillor Logan, seconded by Councillor Archibald, moved as an amendment that Tweeddale Rovers AFC be granted the sum of £6,000.

On a show of hands Members voted as follows:

Motion              -           2 Votes

Amendment     -           2 Votes

Councillor Archibald, as Chairman exercised his powers and voted for the Amendment. 

At the request of Members, the Estates Manager would liaise with Tweeddal

Rovers AFC about the poor external condition of the building.

DECISION

AGREED

 (a)    to grant the sum of £6,000 to Tweeddale  Rovers AFC towards renewing the roof of their pavilion which was leaking badly causing some internal damage;

  (b)   that the Estates Department and Legal Department clarify the ownership of the building and make the Club and the Common Good Fund aware of their findings; and

 (c)    that the Estates Manager would liaise with Tweeddale  Rovers AFC about the poor external condition of the building.

Councillor Garvie declared an interest in the following item of business in terms of Section 5 of the Councillors Code of Conduct and left the Chamber during the discussion.

Nomad Beat

With reference to paragraph 3(e) of the Minute of 27 May 2015, there had been circulated copies of an application for financial assistance in the sum of £4,500 from Nomad Beat towards supporting the recording of “Airs and Gracenotes” part of the musical legacy of Alison Cameron who had recently received the posthumous award of the Tweeddale Citizen of the Year 2014. The Democratic Services Officer advised that Nomad Beat had received financial assistance in the sum of £9,000 from the Peebles Common Good Fund for the following (a) £4,000 - April 2010 – towards purchasing instruments; and (b) £5,000 - November 2011 – to assist with increased running costs until Nomad Beat could become self-sustaining.    Mr Pye on behalf of Nomad Beat had advised that because of the enforced changes in the management of Nomad Beat the questions on the application form about previous funding from the Common Good Fund had not been easily answered.   Members discussed the application noting that the cost of recording and producing the first 1,000 copies of the CD (£4.50 per CD), which would then be sold at £6.00 each, would raise an amount of £2,490.00.    Members agreed that the application be refused but the Sub-Committee might consider giving a loan to Nomad Beat.

DECISION

AGREED that the application be refused and Nomad Beat be advised that the Sub-Committee might consider giving a loan to Nomad Beat

The meeting concluded at 2.30 p.m.