Issue - meetings

Consider a report by Chief Officer Audit & Risk on the status of the implementation by Management of audit recommendations made and agreed in Internal Audit reports during 2018/19 and previous years. (Copy attached).

With reference to paragraph 8 of the Minute of 26 June 2018, there had been circulated copies of a report by the Chief Officer Audit & Risk providing an update to the Committee on the status of the implementation by Management of audit recommendations previously agreed in Internal Audit reports during 2018/19 and previous years.  The current status, as at 12 November 2018, was highlighted under section 4 of the report.  The information relating to Internal Audit recommendations which had not yet been fully implemented was detailed in Appendix 1 to the report. Some concern was raised regarding two outstanding recommendations relating to Roads Management to which Ms Stacey explained that there was good engagement with David Girdler, the Chief Officer for Roads.  Mr Robertson, Chief Financial Officer, answered queries in relation to the banking reconciliation work in Business World.  Ms Stacey gave an explanation on the actions including the reasons on any amendments to their due date and answered Members’ questions relating to both Appendices.  Ms Stacey also raised concern with consistency of action owners updating the Pentana performance system, where officers updated progress until the Internal Audit actions were complete, and advised that help and support would be given by working with various Service Directors regularly reviewing their outstanding Internal Audit actions.  Mr Robertson and Mr Joyce would give an update to CMT.  A further recommendation would be added: agreed to request Service Directors working proactively with the Internal Audit team to improve and keep up to date the Internal Audit actions in the Pentana performance system for monitoring and reporting purposes.

DECISION

AGREED to:-

(a)    acknowledge the progress made by Management in implementing Internal Audit recommendations;

(b)   consider whether any further action was required;

(c)    accept the proposed extensions to due dates by Management for those actions that were currently Overdue; and

(d)   request Service Directors working proactively with the Internal Audit team to improve and keep up to date the Internal Audit actions in the Pentana performance system for monitoring and reporting purposes.