Agenda and minutes

Consider Minute of meeting held on 29 November 2017.  (Copy attached.)

1.      MINUTE

         The Minute of the meeting held on 29 November 2018 had been circulated..

         DECISION

         APPROVED the Minute.

Consider briefing note by Chief Financial Officer.  (Copy attached.)

2.      FINANCIAL POSITION

         There had been circulated copies of a briefing paper by the Chief Financial Officer providing members of the Trust with a high level overview of the cost of borrowing and the current income of the Trust. The Capital and Investments Manager outlined the position and advised that grant funding might be available from sources such as Historic Scotland of the Heritage Lottery Fund.  Members discussed the way forward and agreed that a business plan would need to be prepared to ascertain what would be realistic in terms of funding.  A timeline for consultation would also be required.

         DECISION

         AGREED:-

         (a)      that a business plan for Options 2 and 3 be prepared including a funding strategy; and

         (b)     that a meeting be arranged for September to consider this.

3.      URGENT BUSINESS

         Under Section 50B(4)(b) of the Local Government (Scotland) Act 1973, the Chairman was of the opinion that the item dealt with in the following paragraph should be considered at the meeting as a matter of urgency, in view of the need to keep Members informed.

4.      FLAGPOLES

         The Chairman advised that he had been contacted by the British Legion regarding the condition of the flagpoles at the front of the building.  He had arranged for officers to check the flagpoles the following morning at 8 am and he would also attend to ascertain what action would be taken to maintain the overall standard of the building.

         DECISION

NOTED.

Before proceeding with the private business, the following motion should be approved:-

“That under Section 50A(4) of the Local Government (Scotland) Act 1973 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 9 of Part 1 of Schedule 7A to the aforementioned Act.”

5.      PRIVATE BUSINESS

          AGREED under Section 50A(4) of the Local Government (Scotland) Act 1973 to exclude the public from the meeting during consideration of the business detailed in the Appendix to the Minute on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 8 of Part 1 of Schedule 7A of the Act

SUMMARY OF PRIVATE BUSINESS

6.       Consultation Process

          The Trust approved the consultation proposal in principle and agreed that the next meeting be held on Tuesday, 18 September 2018 at 1 p.m.

The meeting concluded at 4.30 p.m.    

Consider proposal for consultation process and timescale.  (Copy attached.)