Agenda and minutes

1.0      WELCOME AND INTRODUCTIONS

1.1      Microsoft teams, which included elected Members, guests attending within the meeting and those watching via the Live Stream.  He outlined how the meeting would be conducted.

ORDER OF BUSINESS

The Chairman varied the order of business as shown on the agenda and the Minute reflects the order in which the items were considered at the meeting.

1.0      Feedback from meeting on 24 November 2022   

1.1      The minute of the meeting of the Cheviot Area Partnership held on 24 November 2022 had been circulated and was noted.

(a)  Place Making – update on workshops

(b)  Common Good – consultation on asset register

(c)   Jim Clark Rally – consultation on Rally proposals for the 2022 (report to follow)

SECTION 1: SERVICE & PARTNER UPDATES

1.0      PLACE MAKING UPDATE

3.1     The Strategic Community Engagement Officer reported that appointments had been made to the posts of Community Place, Planning and Regeneration Officer and Project Manager - Place Making.  The Chairman welcomed Sharon Renwick (Community Place, Planning and Regeneration Officer) and Naomi Sweeney (Project Manager – Place Making to the meeting and asked them to say a few words about their future plans.

DECISION

          NOTED.

3.2     COMMON GOOD – CONSULTATION ON ASSET REGISTER

Mrs Hannah MacLeod, Principal Solicitor was present and explained that under the Community Empowerment (Scotland) Act 2015 the Council was required to establish and maintain a register of property which was held by the authority as part of the Common Good (“a Common Good Register”).   Common Good was a type of property that local authorities may have, which had been passed down by former burgh councils. It often had strong historical and emotional value to local communities, as well as its practical use and financial value.  Before establishing a Common Good Register, the Act required the Council to publish a list of property that it proposed to include in the Register and consult the public in setting up these registers.  The Council approved the process for compliance with the Community Empowerment (Scotland) Act 2015 on 31 January 2019, and work had been ongoing in consolidating all information held in respect of heritable and moveable Common Good assets.  From the work carried out, a draft list of assets considered to be a complete list of heritable and moveable assets held by the Kelso Common Good  and Jedburgh Common Good had been prepared, and were included on the draft registers which were out for consultation.   The consultation would seek representations on (i) whether a proposed asset should be included as part of the Common Good; or (ii) whether there should be other assets included in the Common Good asset list.  In addition to the electronic survey, the proposed lists of Common Good assets would be published on the Council’s website and paper copies would be made available, free of charge, on request. All Community Councils and other community bodies were being made aware of the publication of the proposed Common Good Asset lists and invited to make representations in respect of these lists.  The twelve week consultation would run until 31 March 2022.

DECISION

NOTED.

JIM CLARK RALLY

3.3     There had been circulated copies of a report by the Director of Infrastructure and Environment which provided the Area Partnership and the local community an opportunity to consider and comment on the proposals submitted by event organisers of the Jim Clark Rally to hold a rally on closed roads in the Scottish Borders on the weekend of 27 to 29 May 2022.  The report highlighted the revised legislation introduced in 2019 to allow motor sports events to take place on closed public roads. The new regulations build upon previous experience through the Jim Clark Rally and other events  ...  view the full minutes text for item 3.

 Cheviot Area Partnership – how are we doing? Feedback and future meeting 

 topics

We will use Menti to gather the opinion of everyone at the meeting. The questions will be accessed via a QR code or web link.  If you have a second device you may find it useful to have it available but it is not essential.

              SECTION 2: LOCAL PRIORTIES 

4.1         Meeting evaluation

Clare Malster, Locality Development Co-ordinator, explained Mentimeter, an online tool that SBC were using to gather information and feedback during meetings.  Those attending the meeting and watching on the live stream we invited to rate a range of presentations that had taken place at Cheviot Area Partnership meetings over the past 12 months.  The evaluation would be available for seven days for those who wished to share their thoughts on the meeting and was also available for those who were unable to attend but had comments to share.

(a)    Community Fund Evaluation – Edgerston Village Hall

(b)    (i)  Community Fund – update on Panel membership and quorum

        (ii)  Community Fund consider funding recommendations from the Cheviot Assessment  

              Panel (report attached)

(c)      Build Back a Better Borders Recovery Fund application

      (i) Cheviot Togs (assessment attached)

Photos of BBBB funded projects: BBBB Fund Awards 2021/22 | Flickr

SECTION 3: COMMUNITY FUND

              With reference to paragraph 9 of the Minute of the meeting held on 22 September 2021, it was reported that recruitment for the Cheviot Community Assessment Panel was now complete.  Mr Dean Weatherston had not sought re-election for Kelso Community Council and had applied to become a Community Representative.  Sarah Mackie had also applied and been appointed to the Panel as a community representative. The Quorum had been increased again to 5 following appointment to the remaining vacancies.  It was clarified that the Community Councillors could be represented by their deputes if they have a conflict of interest.

              DECISION

              NOTED.

6.0         CHEVIOT COMMUNITY fUNDING 2020

6.1         There was still funds available for community based projects.  The cut-off date for applications of £500 and under was the end of February and applications in the £500- £2,500 required to be submitted by 14 February 2022.

          DECISION

NOTED.

6.0         APPLICATIONS

6.1         There had been circulated copies of a report which detailed the recommendations of the Cheviot Community Fund Assessment Panel.  The report provided a brief description of each application received and a recommendation on the sum to be awarded to each project.

6.2         Jedburgh Community Trust - An application had been received for assessment work to preserve the historic Capon Tree.  The Panel were supportive of the project and the key points influencing the Panel’s decision were preservation of a local landmark and heritage, community driven and would have a positive impact on tourism. The Panel recommended awarding £1,798.

6.3         Crailing, Eckford and Nisbet Community Council - An application had been received for the repainting of the community owned telephone boxes.  The Panel were supportive of the project and the key points influencing the Panel’s decision were that the telephone boxes housed the defibrillator, would allow provision of information, advice and support for the local community and general public and would support the local community.    The Panel recommended awarding £1,026.

6.4         Tweed Valley Railway Campaign - An application had been received for

 community engagement costs. The Panel had a healthy discussion on this application, with the majority supportive of the project. The key points influencing the Panel’s decision were that it would help establish the level of interest across the community and was community driven.  The Panel recommend awarding £2,500.

6.5         Morebatlle Institute - An application had been received for roof repair costs.  The Panel were supportive of the project and the key points influencing the Panel’s decision were the preservation and maintenance of a valued local resource and community benefits.  The Panel recommended awarding £2,500.

DECISION

AGREED that the following grants be awarded:-

(a)       Jedburgh Community Trust  in the sum of  £1,798.20

(b)       Crailing, Eckford and Nisbet Community Council in the sum of £1,026

(c)       Tweed Valley Railway Campaign in the sum of £2,500

(d)       Morebattle Institute in the sum of £2,500

7.0         SBC BUILD BACK A BETTER BORDERS RECOVERY FUND

With reference to paragraph 11 of the Minute of 30 June 2021, there had  ...  view the full minutes text for item 5.

(a)    Additional information for noting:

(i)    Current consultations, Community Empowerment requests and additional information including Community Assistance Hub update (attached)

(ii)   20 mph trial in the Borders – Key Results (attached)

(iii)  Funding tables (attached)

(b)    Next Area Partnership 23 March 2022, Agenda issued 9 March 2022

Are there any items you would like to propose for the agenda? 

Please contact your local councillor or the Communities & Partnership Team

(c)   Any other formal business

(d)  Future meeting dates

29 June 2022

(e)  Meeting evaluation will take place using Menti

DATE OF FUTURE MEETINGS

          Future Meetings of the Cheviot Area Partnership would be held on the following dates:

Wednesday, 29 June 2022

            The next meeting would be held on Wednesday, 23 March 2022 at 6.30 p.m. via Microsoft Teams.

10.0       MEETING EVALUATION     

Ms Malster reminded those present about the meeting evaluation form which could be accessed via the link https://forms.office.com/r/HHH1dEcmz3 and was available until 11.45 p.m. on 29 November 2021.  She added that feedback about the Area Partnership meetings was really helpful and always appreciated.

CHAIRMAN

The Chairman thanked everyone for their attendance and closed the meeting.

The meeting closed at 8.30 p.m.