Agenda and minutes
Venue: via Microsoft Teams
Contact: William Mohieddeen Tel: 01835 826504; Email: william.mohieddeen@scotborders.gov.uk
Link: Live stream link
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Consider Minute of Meeting held on 24 August 2021. (Copy attached.) Minutes: There had been circulate copies of the Minute of the Meeting held on Tuesday 14 December 2021.
DECISION AGREED to approve the Minute for signature by the Chairman.
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Monitoring Report for Six Months to 30 September 2021 PDF 300 KB Consider Report by Finance and Corporate Governance. (Copy attached.) Minutes: There had been circulated copies of the report by the Director Finance and Corporate Governance that detailed the income and expenditure for the Lauder Common Good Fund for six months to 30 September 2021. Appendix 1 to the report provided the projected income and expenditure position for 2021-22 which showed a projected surplus of £2,684 for the year. Appendix 2 provided a projected balance sheet value as at 31 March 2022 which showed a projected decrease in reserves of £23,649. Appendix 3 (a) provided a breakdown of the property portfolio showing projected rental income and projected net return for 2021-22 and actual property income to 30 September 2021. Appendix 3 (b) provided a breakdown of the property portfolio showing projected property expenditure for 2021-22 and actual property expenditure to 30 September 2021. Appendix 4 provided a breakdown of the property portfolio showing projected property valuations at 31 March 2022. Appendix 5 showed the value of the Aegon Asset Management Investment Fund to 30 September 2021. The Pensions and Investments Manager summarised the main points of the report and advised that the investment with Aegon Asset Management was performing at a return of 4.5%, below the target of 5%.
DECISION AGREED to:
(a)
Note the projected income and
expenditure for 2021/22 in Appendix 1; (b)
Note the projected balance sheet value
as at 31 March 2022 in Appendix 2; (c)
Note the summary of the property
portfolio in Appendices 3 and 4; and (d) Note the current position of the Aegon Asset Management Investment Fund in Appendix 5.
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Consultation on Heritable and Moveable Asset Registers for former Burgh of Lauder PDF 174 KB Consider Report by Principal Solicitor. (Copy attached.) Additional documents:
Minutes: 1.1
There had been circulated copies of a report by
Principal Solicitor seeking approval of the draft Common Good
Registers for the former Burgh of Lauder and to advise on the next steps in the process for
consultation and publication under the Community Empowerment
(Scotland) Act 2015. Following such
approval, the list would be published on Citizen Space, together
with a consultation survey. The
intention was to publish the consultation survey before the end of
December 2021. In addition to the
electronic survey, the proposed lists of Common Good assets were to
be published on the Council’s website and paper copies were
to be made available, free of charge, on request. Notification advising of the publication of the
lists and the consultation period were to be made on the
Council’s website and social media. The Council was to make all of the Community
Councils and other community bodies aware of the publication of the
proposed Common Good Asset lists and invite those community bodies
and the public to make representations in respect of these
lists. The statutory minimum period for
consultation was twelve weeks. However,
it was suggested to extend this period until the start of April
2022. After the consultation period,
the Council was to publish all representations
received. The Common Good Fund
Sub-Committee would then reconvene to consider any representations
made, and to agree the finalised Asset Register. The finalised Asset Register would then be
published within six months from the end of the consultation
period. It was possible that following
this process, further assets may be identified as being Common
Good, and where that was the case, the Council would update the
Common Good Asset Registers. The
Registers would similarly be updated if existing property was
disposed of or reclassified. The
Council would also ensure that the Common Good Asset Registers were
reviewed on a regular basis, and at least every five
years. 1.2
The assets contained in the list reflected the
assets contained in previous Financial Monitoring Reports, with the
addition of the Public Hall and Public Conveniences and the Lauder
Pavilion. It had previously been noted
that the land at these locations was Common Good land. However, it had not previously been noted that the
buildings were themselves Common Good assets. In recognising the principle of law that land and
buildings could not be owned separately, these buildings should
properly be classified as part of the Common Good. 1.3 Members discussed moveable assets that were stored by the Bank of Scotland in Galashiels noting that there may be a charge for accessing artefacts. Common Good assets were moved to Bank of Scotland Galashiels upon the closure of Bank of Scotland Lauder. Mr Smith advised they had requested for Common Good assets to be stored in a safe by Scottish Borders Council.
DECISION AGREED to:
(a)
Approve the contents of the draft list
of heritable and moveable property assets held by the Council
within the former Royal Burgh of Lauder; (b) Approve the publishing of the ... view the full minutes text for item 3. |
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Urgent Business Minutes: Under Section 50B(4)(b) of the Local Government (Scotland) Act 1973, the Chairman was of the opinion that the item dealt with in the following paragraph should be considered at the meeting as a matter of urgency, in view of the need to make early decisions and to keep Members informed.
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Property Update Minutes: 5.1
The Estates Surveyor provided a Property Update for
Members. 5.2
Lauder Football Club 5.3
Storm Arwen 5.4
Tree Planting 5.5
Asbestos on Stow Road 5.6
Whitlaw Farm 5.7
Lauder Public Hall
5.8 Lauder Town Hall Electrics Ms Stewart advised that
Jonathon Jones, Property Officer had visited the hall and had
advised that the electrics could be changed but the cost would fall
to the Common Good Fund. In response to
a request by Mr Smith for 2 LED lights, Ms Stewart advised that
these could be provided. It was agreed
to delegate authority to Ms Stewart in consultation with Members to
install these lights subject to the provision of
costings. 5.9
Lauder Golf Club 5.10 Lauder Cycling Club |